The Derby City Sisters of Perpetual Indulgence, Inc.
POLICIES AND PROCEDURES MANUAL
NOTE: The Policies and Procedures found here at this address on the internet are the definitive version of the current P&Ps of the Derby City Sisters, as maintained by the Mistress of the Quill and the Mistress of the Web. In the case of any inconsistencies between this and other P&P documents, this document shall prevail.
Last updated September 2017 to reflect changes most recently voted on at the September 2017 General Meeting -PEP
THE SISTERS OF PERPETUAL INDULGENCE, INC.
The Sisters of Perpetual Indulgence came into existence Easter weekend in 1979. Three men dressed in traditional nun’s habits and paraded down Castro Street, beginning what has become the Sisters’ mission. There are now hundreds of Sisters, manifesting all around the world. The Derby City Sisters are dedicated to continuing the work started by those Sisters many years ago.
The Sisters are an order of 21st Century nuns dedicated to the promulgation of universal joy and the expiation of stigmatic guilt. Our ministry is one of public manifestation and habitual perpetration.
The Derby City Sisters (DCS) is a Fully Professed House of The Sisters of Perpetual Indulgence. Formed as a 501(c)3 charitable organization, we are dedicated to the support, education, and development of the LGBTQIA community. DCS was founded January 1, 2014 and Louisville was introduced to the Sisters during Easter Weekend that same year.
The Derby City Sisters exists as a modern order of 21st century nuns dedicated to community service, fund-raising, outreach, advocacy, safer sex awareness, and a ministry of presence. Humbly promoting human rights and respect for diversity, it is our goal to empower our LGBTQIA family and the Louisville community at large to embrace their unique beauty and to fully realize their self-worth.
The Derby City Sisters spread the message of JOY and LOVE to all who will listen. We use humor, irreverent wit, and wisdom imparted from our history to expose the forces of bigotry and guilt that chain the human spirit. We vow to promulgate universal joy and expiate stigmatic guilt through public manifestation and habitual perpetration. We gladly welcome all races, genders, creeds, and sexual orientations.
The Derby City Sisters are an egalitarian and democratic order that have several levels of membership.
Non-members seeking a position within DCS must interview with the Headmistress and Mistress of Novices (MON). If the aspiring member (Aspirant) is compatible with DCS, the MON will introduce them to the GM and assign a Big Brother/Big Sister. Aspirants may participate in meetings yet have no vote. They should attend as many events as possible with DCS.
Aspirants are encouraged to manifest with, and get to know, as many DCS members as possible. This will help them get to know their ministries as well as how they interact with the greater community. Aspirants are encouraged to let their freak flag fly at this time, showing off their creative spirit.
When the aspirant, their big sister and/or Mistress of Novices feel they are ready to elevate, The MON will present the Aspirant to the membership for elevation ideally at a GM. A simple majority vote (50%+1) is needed for elevation. The Aspirant may keep or change their Big Brother/Big Sister to follow them in their journey as a Postulant.
This is where the rubber meets the road on the journey to becoming a sister or guard. The newly elevated postulants are under the care of the MON with the guidance of their Big Brother/Sister, learning the work of our order from as many sisters and guards. Through this process they develop their personal ministry through observation and the experiences they gain from watching and listening to other sisters. Postulants should attend all GMs and training sessions set forth by the MON. The Postulant shall have chosen either the sister or guard path for their Postulancy.
However, their training wheels are not off yet. Although postulants cannot cast a vote, carry a motion or chair a committee, they are encouraged speak up and share their thoughts and inspirations. They are a valuable part of the work this organization does.
When they are ready for their big girl habits, they should sit down with their big sister and the mistress of novices to discuss their progress and future ministry with DCS. Both the Postulant and the MON will then choose a mentor from the Fully Professed Membership. The MON will then present the Postulant at the GM for elevation. Again, a simple majority vote (50% +1) is all that is required for elevation.
There are two types of Novice Members: Novice Sister and Novice Guard. The Novice will take what they have learned as a Postulant and build on it towards their journey to becoming a Fully Professed Member. Novices should attend all GMs or alert the MON to explain why they cannot attend. Members are encouraged to call in to meetings if physical attendance is not possible.
The training wheels are off, kids! We want to hear from you, so speak up, cast votes, join committees close to your heart. Be Involved and share the magick!
The novitiate is expected to last around 6 months, ending in the execution of a novice project. The novice project is intended to be a fully realized example of the novice taking the reins and directing the house to complete an action serving the community. Requirements for the project will be discussed with the novice and the MON when they feel they are ready to begin planning it. Sometime after completion of their Novice Project, the MON will then present the Novice at the GM for elevation. Again, a simple majority vote (50% +1) is all that is required for elevation.
Fully Professed Member
There are two types of Fully Professed Members: Sister or Guard. Elevating a Sister or Guard to Fully Professed brings on Big changes. Utilizing all they have learned, they are able to represent DCS to the press and public, they are encouraged to take on leadership roles, hold office, chair committees, and become a mentor to junior members just beginning their journey.
Though it is true that once a FP you are an FP for life, there may come a time when one feels one needs to move on to something new. Girl, do you! FPs who do not want to lose their ties with DCS may retire from active status with the honorary title of Member Emeritus (ME).
As an FP in good standing for 18 consecutive months, they may request the transition to Member Emeritus. To be granted the designation of Member Emeritus, the FP must petition the GM, initiating the process with a written letter to the Headmistress.
DCS values the contribution these FPMs have made, and encourage them to maintain contact with DCS as their input and experiences are an asset.
Although they are not expected to attend meetings or manifests, they are welcomed to do so. Despite no longer having a vote, their input is always welcome and valued. Members Emeritus are no longer agents of DCS and should not be speaking on behalf of DCS to the public or press.
If an ME wishes to reactivate their full rights with DCS, the petitioning ME should begin attending all feasible DCS events and meetings. They must attend 3 consecutive general meetings, bringing cookies for all attendees (ideally home-made or purchased at a reputable bakery.) At the 3rd GM, the ME can petition to regain full membership status, approved by a simple majority (50%+1) vote (depending on how good the cookies are.)
Addendum: On the June 2016 General Membership meeting the GM voted that any FPM who elevated on June 20th, 2016 may request Emeritus status after 6 (six) consecutive months of active status following their elevation to FPM should they desire to be Emeritus.
Transition from Guard to Sister (and vice-versa):
Fully Professed Members wanting to transition to sister or guard are allowed to do so at will. Novice sisters or guards should have a heart to heart with their big sister/brother and ideally the Mistress of Novices to discuss their desires.
Any FP may nominate a person for these distinctions by presenting a resume and biography of their nominee to the Mistress of the Quill (or designated sister) at least seven (7) days before the GM, at which time the Mistress of the Quill will disburse the resume and biography to the voting membership. At that GM, the membership will vote to approve the nomination. A simple majority (50%+1) vote is required to approve the new status. Junior members are encouraged to make suggestions for nominations to their Big Brother/Sister or Mentors.
DCS bestows the title of Saint to someone whose life and accomplishments are exemplary and in keeping with DCS’s philosophy, mission, and statements of purpose.
DCS bestows the title of Angel to individuals who have performed repetitive acts of kindness for DCS and/or the community. These are people who support DCS and our mission in an ongoing basis.
The process of approving an Angel was amended at the June 2017 General Membership Meeting as follows:
An individual who wishes to be an Angel will be introduced at a general membership meeting and will have an FPM sponsor. A simple majority vote (50%+1) is required to approve the new status.
Approval of Membership Transfer
Members from other orders who desire to transfer into DCS from other houses of Sisters of Perpetual Indulgence will be required to adhere to the following convention.
- Communicate with the Headmistress or Mistress of Novices; the MON will schedule a meeting with the voting FPMs of DCS within 30 days.
- Provide a Letter of Recommendation from the President or Vice-President of their previous House.
- Complete a probationary period of three (3) months where they retain the title of “Guard/ Sister.” This will be a time frame of active participation with the house, to include at the very least three (3) GMs and as many Manifest opportunities as possible.
- Select a Sponsor FPM Sister/ Guard (in good standing and not on sabbatical) within DCS at the approval of the MON.
- If they chose to Manifest within the DCS area, we ask that they are accompanied by a DCS FPM, preferably their Sponsor.
- They must adhere to the appearance and conduct standards set by the DCS, its by-laws and these Policies and Procedures.
- Their time and dedication to their previous house will be honored. However, if they are a Novice transferring in and have completed their Novice Project in another house, they will be asked to do a Service project with DCS before they are eligible to elevate to being FPM for DCS.
- They may manifest as a Guard/ Sister of their previous House outside DCS area of operation.
- They may not speak on behalf of DCS to the press.
- They do not have voting rights.
- They may not serve on the board, in Officer/Leadership positions, or chair a committee.
- At the completion of the three (3) months, the MON and Sponsoring FPM will present the candidate to the GM who will vote on acceptance in to DCS. A two-thirds (2/3) vote of all voting members in good standing is required.
The GM may define other rights and/or restrictions as necessary
All Fully Professed Members and Novice Members are considered Voting Members except in the following cases:
- Voting rights have been temporarily suspended by the voting Membership
- They have retired or resigned
- They have been excommunicated
- The individual is on sabbatical
- They have missed three (3) consecutive GMs without notice or follow up.
- Their status is no longer active as outlined in Section 4.
In order to return to good standing status, a member takes the corrective action of of regaining active status as outlined in Section 4. Additional Corrective action may be determined by the GM.
The Derby City Sisters have certain requirements to maintain an active status. To maintain Active Status with DCS, Members must attend five (5) GMs and two (2) manifests within a six (6) month period, giving notice or follow up with the MON or Mistress of Quill if they will not be physically present for a general meeting.
The DCS has three distinct categories of inactive membership.
Any member in good standing may request a sabbatical from DCS’s duties, activities and participation by delivering a letter to the Headmistress. The length of the sabbatical can be as long as the Member desires, up to one (1) calendar year. The GM must approve sabbaticals lasting longer than one (1) year by simple majority vote (50% + 1). When the member is ready to come back, they will submit another letter and two boxes of Oreos (lemon double stuff, preferably) to the Headmistress. They will attend the subsequent GM, bringing with them some kind of souvenir of their travels for the membership to “oooh” and “aaah” over.
Suspension or Censure
Any member may be censured and have any or all of their rights suspended for a specific time. To censure or suspend a Members rights, including the right to vote, requires a two thirds (2/3) vote at a GM. A Board member must be informed of the motion to censure or suspend rights. The motion to suspend rights must include the reason for the action, the rights that are to be suspended and the duration of the suspension. A suspended member’s rights are automatically restored to the same status as before at the end of the time unless another vote to extend the suspension is passed in the same manner (2/3 vote at GM) before the end of the original suspension period.
Any FPM may be removed from the Corporation by a three-fourths (3/4) vote at two consecutive GM Meetings no less than forty-eight (48) hours apart. Novices and Postulants may be removed by a two-thirds (2/3) vote at a single GM Meeting. When all other conflict resolution practices have been exhausted, a board member and an officer (who are not one and the same) must be informed of the motion to remove, to whom it pertains, and the reason for the motion at least ten (10) days in advance of the GM meeting in which the motion will be presented. At the time of the notification, the Mistress of the Quill shall email notice to the last known email address of the Member and CC the Board advising them of the motion for removal and the place and time of the meeting where the motion will be made. The proposed motion to remove must include the reason for the action. The Mistress of the Quill must send a second email ten (10) days prior to any action being taken by the GM. This instrument is used as an absolute last resort after all other efforts over an extended period of time has been exhausted. This is outlined in the By-laws and these Policies and Procedures. An Excommunicated Member has the right to file a grievance to contest or appeal the removal. After a member has been excommunicated, they are no longer eligible to apply for membership in any House of the Sisters of Perpetual Indulgence.
Excommunication is an extreme action and should not be taken lightly. Requirements are subject to scrutiny by our Mother House and/or Mistress of Missions.
THE CORPORATE IDENTITY:
The Derby City Sisters, Inc. is organized as a volunteer based non-profit and does not approve the use of “The Derby City Sisters” its images, names, logos, or creative properties for personal financial gain. The DCS look, i.e. official Coronet, as well as any formal habits, shall be considered part of DCS’s identity and the use of these items shall be restricted to the Members of DCS only.
GIFTING OFFICIAL CORONETS:
To show kinship with FPs in other Houses of SPI, a DCS coronet may be gifted. Only a DCS FP may bring the request of gifting a coronet to the GM. An FP that participates in multiple manifests, service to the Louisville area, or through the will of the house, may be gifted the official DCS coronet. A simple majority vote (50%+1) will be required to gift the official DCS Coronet.
Don’t be shady, be a lady! Using irreverent wit and wisdom in order to promulgate joy requires one to maintain an air of decorum and conduct oneself impeccably.
This is where we interact with the greater community. It is advisable that there be at least two (2) members at any manifest. One (1) FP is to be present at all times. However, in terms of safety, three (3) to manifest is the “Golden Rule.” The Derby City Sisters value the intimacy of a small manifest but there is strength and security in numbers. If only two (2) members are going out in manifest, it is preferred that they only venture to Sacred Spaces. Although FPs may fly solo (with dispensation), DCS encourages them to bring along other members including their little Brother/Sister to increase the joy in manifesting.
Sisters are encouraged to manifest with other houses! When travelling to another city, it’s polite to check in the house in the city you’re visiting. Generally, a conversation will be initiated ahead of time, and any junior membership wishing to travel and manifest should receive dispensation from their MON.
It is unacceptable to leave a nun or guard stranded or by themselves at a venue.
The Will of the House determines local establishments, such as bars, theatres, clubs, and event venues in which we have held events, as Sacred Spaces. These are places that DCS have a rooted and a strong presence and experience with the owners and staff. These are safe zones and should be treated as such.
Point Nun or Guard
A Point Nun or Guard should be assigned for each event. It is their responsibility to make sure everyone knows where and when we are meeting, as well as to keep tabs on members and how the event is progressing. A Point Guard will be appointed if there are more than three (3) guards present or as needed.
Not everything a sister does is a large production or major event. Often times, we practice a simple ministry of presence. This can manifest in many ways, including lending our attendance and support to an event, practicing bar ministry or going out into the community to spread joy. Here are a few simple ideas to help create what we call a “Ministry of Presence.”
- If you find yourself holding court socially, take a moment and scan the room, if you see someone off in the distance by their lonesome, excuse yourself and engage them, draw them into the magic.
- Bring something to the table—don’t get caught up in social gossip and cheap small talk; actively try to learn something from your new friends, share the Sistory, inspire them to open up and share more about themselves.
- When ministering to the public, maintain awareness and attention with the person you are talking to. Try to remember their names, stories and say their name as often as possible. It’s not only a tool to help you remember – it shows you care.
Intoxicants exist in many forms such as alcohol, marijuana, or any substance that impairs or alters your ability to minister. While representing yourself as a sister, your actions are a reflection of DCS. When performing outreach, members are free to enjoy the intoxicants of their choice, with thoughtful moderation. Remember to always look out for your fellow sisters/guards. If you see someone getting to a point of being out of control (or “Sister Sideways” as we affectionately call it), mindfully check in with them – offer to do a reverse Jesus and turn their wine into water. If you are the member who is on the receiving end of this conversation, you have a responsibility to listen.
Abusive, rude, offensive, mean, unkind, or aggressive behavior is not an effective way to represent DCS. If attacked verbally, diplomacy is the best way to handle it. If that isn’t working, move on, or ask one of the event staff to intervene. If attacked physically, do what you must to defend your safety while trying to flee the situation.
Members of DCS NEVER air dirty laundry in public or online. This includes Vague-booking, Nelly! If you have an issue with how something is being done at an event, with another member, or if an issue that has arisen in DCS, discuss it in Person – privately – and only with the parties involved. In-House gossip will only breed discord, miscommunication, and frustration. Be an adult and a pillar of sisterhood by speaking with compassion and with good intent even in conflict.
We are a sex positive organization and seek to create an environment that is affirming and celebratory of sexuality. However, there is a time and place for everything. When you are out in manifest, you are generally discouraged to pursue or engage in sexual activity, particularly to the detriment of ministry at hand. Always be mindful of local decency laws.
Sexual Relations in the Convent
Sex is a beautiful expression of human connection. The Derby City Sisters strongly advise no fraternization between Fully Professed Members and Junior Members (Novice, Postulant, and Aspirant.) It is necessary to note that DCS will honor pre-existing relationships, partnerships, marriages, and the like. These terms will be discussed during initial interviews. If a situation occurs that is judged to be an unhealthy abuse of power, sexual harassment (to include disruptive, inappropriate, or unwanted sexual advances), the Leadership inside of DCS will take action to the fullest extent of the law.
Many of our events will require the use of Nun-Mobiles to transport members. It is the responsibility of the driver to maintain sobriety while out that evening.
Social media is an indispensable resource for the dispensation of the official propaganda and promotions of the Derby City Sisters. It is a major extension of our ministry, one of many ways we connect to the community and how we present our house to the city of Louisville and the world! Social media should never be used as a mechanism to air “dirty laundry”, or any issues that may be happening inside the organization with members of the community.
Our DCS Convent Wall exists largely as an exception, since it is a closed group. There you are free to express your feelings, needs, and joys in a loving environment. But, Remember to T.H.I.N.K.! Is what you’re posting TRUE, HELPFUL, INSPIRIRING, NECESSARY or KIND? If not, don’t post it. Instead, seek to speak directly to whom you intend to tell whatever that is on your mind. Try to make your posts positive, loving affirmations.
All official logos, branding, imaging, as well as all official propaganda, documents, website changes, flyers and promotional materials should be shared with the Convent before being shared to the general public.
Social media is a powerful tool, and with any power also comes great responsibility to your fellow sisters and guards, as well as our friends, supporters, and community. Please use it wisely, and use your powers for good. Any member found abusing social media, misrepresenting the Derby City Sisters, or the Sisters of Perpetual Indulgence, will have an opportunity to remove the discrepancy and/or correct the infraction. If a situation cannot meet resolution, legal action may be pursued.
Each member, as a Novice Sister/ Guard are welcome to have a page devoted to their persona. This page is your outlet to spread JOY, our Mission, and your Personal Ministry to the world. Your posts should reflect the larger mission of the Sisters of Perpetual Indulgence, the social standards of the Derby City Sisters as well as live within the spectrum of our policies. Spreading Joy does not contain hateful speech, bullying, vulgar or inappropriate language
Events and bar outreach are generally planned ahead of time. At the GM, we will talk about all upcoming events. At that time, the general membership will determine what type of appearance the Sisters will make.
White face is a very unique aspect of the SPI with a very rich history and DCS honors that history and its principles. We are drag clown nuns for a reason.
In honor of one of SPI’s founders, Sister Missionary Position, who did not wear clown white during manifestations, the option to not wear clown white is referred to as “Mish-face”. This is an option when manifesting for all FPs. Novices considering a Mish-face manifest are encouraged to talk to the MON or their big sister about their intentions. Manifesting in habit out of white face is a very different experience for many sisters, and it is encouraged to experiment with the vulnerability and honesty that a Mish-face manifestation brings.
Sisters/Guards should be neat and tidy. Make sure bibs, wimples, hats, vest, and veils look cleaned and presentable. If applying makeup, before heading out, be sure that hands are clean, so as not to unintentionally smudge makeup on members of the community or other DCS members.
Whether you are a high fashion nun or a sensible nun, your footwear is your prerogative. As a good rule of thumb (or big toe?), it’s a smart idea to not wear shoes that may impair your ministry. A back-up pair of flats is always helpful.
Exposing of Body Parts
We employ a stop-light system for determining body exposure and appropriateness of dress. As the members of DCS go spreading Joy and Expiating Guilt in the greater community, we need to be mindful of the types of events where we are doing our work.
Some events will be adult in nature – such as leather or fetish events. These allow for more liberties to be taken with your appearance and body parts (as well as the body parts of others.)
This event is 18 and over, and though it’s permissible to fly your freak flag, don’t show everyone your mast. Exercise caution with your presentation.
This event is public and your audience is potentially mixed (to include families, children, socially awkward St. Bernard dogs and others you may find in your average Disney Channel Original Movie). Keep your fashions to the family-friendly side, and swear like a sailor that’s visiting his devout mother.
As always, the Derby City Sisters abide by both the state and local laws regarding the exposure of body parts.
Each level of membership has its official habit.
Just as DCS members come in many forms so do Aspirants. If you feel most comfortable in simple black garb or a DCS shirt that is just fine. If you wish to dress to impress with your wildest wear, go for it! Come out and join the fun.
The MON and your big sister will help you understand the makeup and ornamentations your postulancy enjoys. Take advantage of them. Practice fake eyelashes and play with eyeliner and crazy brows!
Postulant Sisters wear a simple black dress with little ornamentations and an Official DCS Fascinator. They have the freedom of expression of makeup to include black, white and a single color, to include eyes and an optional contour. The only lip color they are allowed to wear is plain white.
Postulant Guards wear black pants or shorts with the DCS logo vest with a white rectangular bar over eyes.
Glitter is not to be intentionally applied by the postulant, however we understand that many readily available eyeshadows include some shimmer.
Novice Sisters are allowed full freedom of expression with their dress, adhering to the stop-light system, and wearing their bib, wimple and official DCS coronet adorned with a white veil.
Novice Guards are allowed full freedom of expression with their dress, adhering to the stop-light system, and wearing their bowler hat with a white band. The DCS logo vest is optional.
When an event is designated formal, Novice Sisters wear black and white with a pop of color, wimple, bib, white veil and an official DCS Coronet and Novice Guards wear black with a pop of color, DCS logo vest, and their bowler hat with a white band.
Fully Professed Members
Fully Professed members have a wide range of expression for manifesting. It falls into two categories: Festive and Formal Attire.
For FP Nuns, festive wear is a freer form of dress (whatever inspires them,) usually wearing the white face, preferably incorporating the wimple, bib and DCS official coronet. Mish-Face is also acceptable.
Formal High Nun is black bib, wimple, DCS Coronet and black Veil, incorporating the official formal habit. White Face is encouraged.
For FP Guards, festive wear encourages dressing in event specific attire, incorporating the bowler hat.
Formal High Guard is the logo vest, black kilt, shorts or pants, vestments, incorporating the bowler hat.
● If the occasion suits, All Novice and FP Sisters may wear a “Theater Coronet” which will allow ministry to prevail without interrupting the viewing pleasure of other patrons at special events such as live entertainment or performances. The approved “Theater Coronet” is known as the Berlin Coronet (worn by our dear Sisters in Berlin, Germany) and consists of a specially sewn and stuffed bra worn upon the head and covered with a veil appropriate for and corresponding to their rank. As with the aforementioned DCS coronet, Novice and FP members are encouraged to decorate & adorn their Theater Coronet in a way that suits their individual expression.
Addendum: At the August, 2016 General Membership meeting the GM clarified that the GM shall vote ahead of time to allow Novices to wear the “Theater Coronet” on a case-by-case, per-event basis, taking into the account the nature and venue of the event.
Ethics and Conduct
The Derby City Sisters are required by law to include a “Whistle Blower” policy for more serious infractions. Please refer to the By-Laws for details.
There may come a time when conflict arises between members within DCS. Resolve all personal challenges with LOVE.
DCS believes the best way to resolve conflict between members is fostering an environment of direct communication.
- Any perceived infraction is not to be brought up in the moment during a manifest or event. We believe we should praise in public and critique in private.
- We strive to move to resolve all conflict within a 24-hour period.
- Direct discussion about the issue to the person or persons involved, rather than talking to everyone but them.
- If there is an issue with a junior member, it is advisable to involve their big brother or sister in the discussion.
To help you determine ways to resolve conflict, please refer to this handy, hot-dog based list.
[insert skyline chili photo here]
Contact the sister or guard your issue has arisen with directly.
Contact the Mistress of Novices or Headmistress for their guidance in helping to resolve the conflict.
Involve an impartial third party and the person you have conflict with so all three of you can come to a peaceful resolution.
Make sure you have all of your facts straight and come from a place of love. For additional inspiration, please refer to book “Be Nice or Else”, especially Chapter 9.
FINANCES & HANDLING MONEY
Because we are usually raising money for other organizations or for one of our programs, proper money handling is vital. Appearance of proper money handling goes a long way in establishing our credibility with the community.
Collecting Money at an Event:
Be discrete in handling cash, counting money and making change. Keep the money bag hidden from prying eyes. The Point Nun/ Guard for the event is the person responsible for receiving all monies or the Mistress of the Purse if they are present. The Point Nun/Guard is responsible for making sure that the money is kept in a safe/secure location. The merchandise table is not a secure location. At the end of the event, the Point Nun/Guard and one other Sister/ Guard will count the money raised for the evening, record the amount, sign off on the sheet the names of those that participated in counting and hand the envelop to the Mistress of the Purse to be deposited into DCS’s account. If the Mistress of the Purse is not present, the envelope will be given to them within 24 hours for deposit. The Sister/Guard carrying the money should never walk from the venue to their vehicle alone.
All deposits are the responsibility of the Mistress of the Purse. After the money from an event is collected and handed to them, they will either deposit the money in a night deposit at the bank or go to the bank and make the deposit the next business day. If depositing using an ATM, please retain all receipts.
Soliciting Money for Another Organization:
When having a fundraiser for another organization, it is DCS’s policy to collect the money, deposit it in our account, and then write a check to the organization. This process allows us to have an accounting of what we’ve done and where the money is going. If the event is being run by the other organization and the Sisters are just helping out, then the event organizer collects all monies raised.
Fund Raising for Personal Use
Don’t. The DCS does not fundraise for our members’ personal use, any funds raised by Sisters will always be turned over to the Point Nun/Guard or the Mistress of the Purse.
Any expenses should be approved at a GM before the money is spent. After the expense has been approved, the Mistress of the Purse will either issue a check for the expense, or the member will make the purchase(s) requested and then turn in an expense report or receipts. If you make a purchase without prior approval, you do so with the understanding that you may not be reimbursed for the expense.
At the beginning of the planning phase of the event, the Point Nun/Guard will be given an allowance or will turn in receipts for reimbursement towards the amount budgeted for the event.
Checks/ Check cards and Square
All checks written from DCS’s checking accounts require a signature from The Mistress of the Purse or the Headmistress in order to be valid. DCS has two (2) ATM/Check cards issued to its accounts. Only the Mistress of the Purse and Headmistress are authorized to make purchases with the ATM/Check card. Purchases over one hundred and fifty dollars ($150) require GM approval.
DCS has an electronic square device for electronic transactions at events and to offer our community a convenient opportunity to donate and participate in our fundraisers. The square will stay in the hands of the Mistress of the Purse or the Headmistress at all times, unless a dispensation is necessary. At that point in time, the Point Nun/Guard will be selected, with transactions being monitored.
The Derby City Sisters participate in many events. An event can be just DCS making an appearance and nothing else, or as involved as DCS coming up with the concept, planning, and executing it. An official event requires the GM to approve the event’s status as such by a simple majority vote at any GM meeting. The level of participation depends on the need expressed by the organizer and/or the beneficiary. It is generally agreed that it takes a minimum of two (2) months to properly organize and execute an event. Remember that it is okay to say “we’re sorry we can’t take on that project at this time”. The Mistress of Kiki’s maintains a calendar of planned events. This should be referenced anytime a new event is proposed.
If approached in public regarding our participation in a future event, please direct the person asking to the email@example.com email to communicate with the house.
Many times we are asked just to be a presence at an event. These are where our work is simple, and it’s a great way for the Sisters to just go out and play with their community. Two (2) sisters may manifest at a venue but all sisters must be given an opportunity to participate.
DCS Assisted Event
There are events that are executed by another organization where we are asked to help out. Our help can consist of working the gate/door, judging a contest, or running a raffle during an event. These events are planned by the event organizers; DCS just shows up, looking fabulous, and does the task asked to do.
DCS Planned Event
This is an event conceived by a member of DCS, approved by the general membership, budgeted by the Board, planned by the membership with the leadership of a Point Nun/Guard, and put on by DCS. These events must be given the proper amount of time and planning in advance so that they run smoothly, and are as successful as possible. These events are often a fundraiser for another organization, or one of DCS’s programs. Novice Projects fall under this category.
Just for Fun
Sometimes the Sisters want to go out, “just because” with no set agenda. Since these are not official events, they don’t need to be approved by the house, so long as they follow established rules for events. This also covers Bar ministry and Condom outreach. As we work hard for our community, sometimes it helps recharge our batteries to go out and “play”! It is good to be seen by our community and not always be asking for money. Taking time for one on one interactions is when those special sister moments happen.
Meetings are the way we discuss, plan, celebrate and co-ordinate the werq we do.
Voting requires Quorum. At a general meeting, Quorum is a simple majority (50+1) of the eligible voting membership. Any meeting with less than quorum may discuss issues just not make any official decisions on behalf of DCS.
A simple majority (50%+1) of membership in attendance, so long as quorum has been met, may pass official decisions for the organization.
The Annual Meeting held in December of each year is when elections are held. All Officers and at Large Board positions, as well as all other Mistress positions are elected. Newly elected officers, board members, and mistresses are seated in their respective offices the following month in January. The Annual Meeting can be combined with a GM. Quorum is necessary for official decisions.
General Meetings are open to all Members of DCS, Non-Members, and general public due to our 501(c)3 status. An agenda is followed and Roberts Rules of Order shall be used as an informal guideline. Only Members in good standing may bring an item to the floor, propose a motion or second a motion, as necessary. A vote is taken to make any decision official. Proxies are not accepted on any vote. Situations may require a vote that utilizes electronic means and details of those votes will be reflected in the minutes of the meeting.
These meetings are called so that the Officers/Board Members can come to decisions about matters that pertain to the ongoing business of DCS. Board meetings are open to all Members, only Officers/Board Members may bring a topic to the floor, propose a motion, second a motion as necessary, and/or vote. The Board may only make decisions regarding 501c3 related affairs, state rules and regulations, and adherence to law in accordance to our LLC.
Teas are facilitated by the Mistress of Novices. They may be instructional in nature or fun and social as the whims of the House require. All levels of the Membership are welcome to attend, although Teas are primarily for the benefit of Junior members.
There are some instances that the internet, social media, quiz monkey, or other electronic means may be necessary to make decisions on pressing matters. Electronic Voting can be proposed by a member of Leadership who will set the parameters for time, inclusiveness and language of the voting terms. Ideally a 24-48-hour window is utilized. All decisions made by electronic vote are to be ratified by simple majority (50%+1) and added into the minutes during the following GM.
Retreats are meetings of the Membership that extend for a full day or more. They are usually held in a secluded location where the group can concentrate on getting to know each other and DCS better. Although no “official” business is conducted at these meetings, they can be both formal and/or parties. They may be open to Member classifications as voted on by the GM prior to the Retreat. Retreats are usually for Members only.
Officers serve a one (1) year term. Elections for Officers are held at the Annual Meeting each December. There are no term limits for Officers. Only Fully Professed Sisters and Guards in good standing can be elected. Other duties may be determined by the By-Laws, at the discretion of the Board or GM, or in accordance with non-profit law as necessary.
The Board has the obligation to fulfill fiduciary responsibility, guard against risk, determine program priorities and is ultimately responsible for all “corporate-y” decisions. The Board exists to serve and support the general membership by ensuring that DCS continues to grow and thrive. The Board is responsible for ensuring that the officers of DCS fulfill their duties and obligations to DCS.
The Headmistress notifies Members of the GM meetings and serves as the Chair of the GM and Officer Meetings. The Headmistress compiles agendas for the GM and Board meetings. They are responsible for seeing that an accurate attendance record is kept and that all other Officers are fulfilling their duties. The Headmistress is the Chief Executive of DCS and is its official spokesperson when no other is specified. The Headmistress may appoint members to chair committees and fulfill leadership roles if one is not specified.
Mistress of Novices (Vice-President)
The Mistress of Novices is involved in the continued development of our junior and provisional membership. They interview Aspirants and checks in regularly with Postulants, and Novices regarding their progression. They answer members’ questions regarding DCS’s rules, history, etc. They make reports at GM meetings regarding junior members, distribute the officially sanctioned attire of DCS, and any training instruments needed. They communicate with and track those members on Sabbatical. They hold teas or training sessions as needed. The MON is responsible for coordinating volunteers and is ultimately in charge of all junior and provisional members. If the Headmistress is unable to perform their duties, the Mistress of Novices fills in as the acting Headmistress.
Mistress of the Quill (Secretary)
The Mistress of the Quill is responsible for all “official” communication with other Orders worldwide. They take and distribute minutes for all GMs to all the Members within 48 hours of meeting. Their duty shall include the clarification of any written rules of DCS and to help settle any disputes that might arise due to these rules. The Mistress of the Quill shall serve as the official Secretary of DCS. They are responsible for taking roll at GMs. The MOQ will count and record votes at all GMs.
Mistress of the Purse (Gucci, of course) (Treasurer):
The Mistress of the Purse is the official Chief Financial Officer of DCS. She deposits funds in DCS’s bank accounts, balances the checkbooks and writes checks. They make quarterly financial reports at GMs and help file forms with Federal and State governments. They work closely with the Grant Committee regarding soliciting and disbursement of grants. The Mistress of the Purse is responsible to maintaining the relationships with our financial benefactors.
Board Members at Large
There are Two (2) Members at Large positions on the Board of Directors. The At-Large members of the Board are elected by the GM and serve as defined in the Bylaws. These two (2) positions serve on the Board to help better represent the General Membership in the Board decision-making process. The people in these positions shall have a commitment to board meetings and participation in order for the board to meet quorum.
Board meetings are open to all levels of membership.
In addition to Board (Officer) positions, there are other elected Leadership roles in DCS.
Leadership Elected Positions
The GM shall elect Leadership Roles at the Annual meeting in December. Each leadership position can be removed from Office by a simple majority (50% + 1) vote at any general meeting. In the event of removal or resignation, the Headmistress shall appoint a pro tem leader who shall serve until the GM elects a new leader at the next GM meeting.
Mistress of Archives
Sistory Hoarder, the Mistress of Archives is a person who takes the responsibility of caring for the historical records, documents, props, etc. of DCS. This is a very honored and trusted position. The Mistress of Archives will be a resource for the Mistress of Novices in the instruction of the membership regarding the Sistory of the DCS and the SPI.
Mistress of Kikis
The Mistress of Kikis is the person responsible for overseeing the official calendar of DCS. The Mistress of Kiki’s is to maintain the relationships with venues, bars, and their staff to guarantee that our presentations reach the masses in an efficient manner. They are responsible for gathering necessary votes and participation for events related to DCS while maintaining the Events@DCS Email account.
Mistress of The Web
The Mistress of the Web is responsible for maintaining the web presence for DCS in terms of social medias, website, and official email communication. The Mistress of the Web is responsible to ensure the proper usage of DCS’s logo, name, and type face. The Mistress of the Web will maintain a list of press and community contacts needed for the facilitation of information. The Mistress of the Web is also tasked with overseeing, updating, and maintaining DCS’s official website and email.
United Nuns Privy Council (UNPC) Delegates
The UNPC Delegates are one (1) Delegate and one (1) Alternate. They represent DCS on the UNPC phone call. The UNPC is responsible for the development, recognition and elevation of SPI Missions across North America. The UNPC and its members respond to inquiries, grant official recognition to new missions and provide guidance through the process by which a Mission achieves an Exequatur and is recognized as a Fully Professed House in the SPI Community. The UNPC Delegates attend meetings, represents DCS, and reports on the work of the UNPC at DCS’s general meetings.
Mistress of Pleasure
The Mistress of Pleasure is responsible for the house’s safer sex supplies, education and making sure the members of the house are supplied with pleasure packs. They keep track of DCS ‘s current inventory of condoms, lube, dental dams and pleasure pack inserts, know where these supplies are kept, and facilitate procuring new supplies with the Mistress of the Purse when needed. The Mistress of Pleasure is also responsible for organizing occasional gatherings where pleasure packs are assembled. They will be a resource for education on safer sex information. They maintain relationships with doctors, organizations, and pharmacists in the city to keep up to date information regarding Safer Sex practices.
Other positions may be appointed or created as the need arises by the Headmistress, Mistress of Novices or Board.
Big Brother/Big Sister
During a new Member’s development, a Big Brother/Sister act as mentors, guides, and confidants for the new Member. They attend events with them, provide them with tips on attire, makeup, and are responsible for coaching inappropriate behavior exhibited by the new member, as well as helping them to understand relationships within DCS. Big Brothers/Sisters are accountable for the new Member’s activities and actions and are expected to report to the GM on the progression of their candidate. Being a Big Brother/Sister is a privilege not a right. The Mistress of Novices reserves the right to alter the candidate and Big Brother/Sister relationship if it is not beneficial to the candidate, the Big Brother/Sister, and/or DCS.
To oversee a specific project or issue, the general membership and or Headmistress may establish a committee by appointing a Chair. All Leadership roles have a Chair position on a committee, unless otherwise delegated. The Chair is then expected to recruit members of the committee. The committee may be composed of Members of DCS as well as non-Members whose skills and knowledge are beneficial to the committee. All Chair appointments are subject to approval by the GM. Upon formation of the committee, meetings shall be held at the discretion of the Chair and shall focus on the specific project or issue for which the committee was formed. Any non- Member may attend a committee meeting upon prior approval of the Chair. Committee meetings follow parliamentary procedure and the committee shall report back to the GM.
The Bylaws Committee (or Mistress of Quill if a standing committee does not exist) shall review all proposed Bylaw and PNP changes before the General Membership votes on the changes. Proposed recommendations on changes to the the PNPs require a simple majority (50% +1) vote at a GM. Changes to the Bylaws require a 2/3 vote at a GM. If a conflict arises regarding these documents and DCS’s Bylaws, the Bylaws supersede the PNPs.
The Bylaws ideally will be reviewed annually. Any changes will be voted on at the Annual meeting in December.
The Policies and Procedures Manual, as written on these pages, is a working document and can be altered with a majority (50%+1) vote at a GM. All Changes will be logged and made available in the Derby City Sister Google Drive throughout the year.
The rules of The Derby City Sisters are meant to be a guide for conduct and running DCS in a professional manner. Occasionally, DCS’s rules don’t fit a specific situation. In some cases, the GM may agree that the suspension of a rule may benefit DCS and its Members. In such cases, the GM may vote to give one or more Members dispensation from a rule.
Additionally, the Mistress of Novices may grant dispensation for one or more new member if a decision is required in between GMs, as long as such dispensation falls within the authority of the Mistress of Novices (i.e. dispensation to modify attire for an event).
Dispensation shall not be used to modify a voting requirement of DCS. For example, a vote that normally requires a majority (50% + 1) vote shall always require a majority (50% + 1) vote. In other words, dispensation cannot be used to overrule the number of votes required on an issue.
Founding Members: (in alphabetical order by Sister name)
NvSr Cordelia Cornflake Jody Corbett
NvSr Fluffy Harrington Kirk Murphy
NvSr Ginger Holywood Jack Lundy
NvSr Glymmer Anna Hope Joe Wright
NvSr Hairy-Et OsoFurry Charles Langnehs
NvGd Ian of the Faithful Joe Cagle
NvSr Ivanna Cox Amos Gammons
NvGd Little Aggressive Carlos Urtiaga
NvSr Mary Ophelia Cox Ken Cordle
NvSr Pageen Pollytheist Marty Huelsmann Jr
NvSr Salacia Andrew Lantrip
NvSr Sweet Epiphany Shawn Wallace
NvSr Velveeta von Teese Ryan Philips
Additional Members at time of house elevation:
NvSr Agatha Jane Underland Amy Pedigo
NvSr Alma Badhabits Paul Pellerito
NvSr Enigma Michael Gardner
NvSr Phoebe Mont St. Michel Bruce Miller
NvSr Tushie Galore Ben Vivona
NvSr Zsa Zsa Gabortion Demeter Rivera-Muxes Castillo
Honorary Title Holders:
Saint Three Stars Tony Galore
Pope Dave David Hoerst